Project Management Strategies to Future-proof your Web Site

Every project consists of the same components:

  • People
  • Processes
  • Technology

Web project management, like most other school district and organizational components, is required to “"do more with less.”

Fortunately, future-proofing Website design and development makes this happen. But, careful now. Because you learn how to do the work of three people today, expect that your staff will be slashed by three some day in the future when your superintendent of boss finds out. (If you are lucky, you won't be one of the “slashees.”

Components of Project Management

Projects generally contain processes that...

  • Define
  • Organize
  • Document
  • Communicate
  • and Manage

The most important thing to know about projects is that most project fail. This is true of Web design projects, as well as projects of most other types.

Phases of a Future-Proof Development Project

Projects fail, not because the project management process is faulty, but because the project management process is seldom implemented correctly.

The areas where projects can go wrong are the following:

  • Projects are not well defined
  • Projects are not valued by the organization
  • Projects are not funded, staffed or resourced adequately
  • Project goals are too optimistic, timelines too much wishful thinking
  • Risks were not assessed and mitigated
  • Politics interfered with the project's success
  • The project's staff didn't want to be there, didn't get along
  • The project's manager was not given the authority, discretion, budget or resources needed

Does this sound like you and your last Web project?

Unfortunately, if your last Web project didn't sound like this, you are one a of a small minority.

The problem is that

Critical Factors Checklist:

  • Sound project management processes are used
  • Requirements are related to organizational operational processes
  • Positive relations are established and maintained with all stakeholders
  • Senior-level executive support is visible
  • Team members are skilled and committed to the task
  • Roles are responsibilities are understood
  • Adequate funding is available

Project Document Checklist

  • Project Overview (Executive Summary)
  • Scope Statement
  • List of Success Factors
  • Project Charter
  • Work Breakdown Structure -- At least four levels
    • Project Level
    • Phase Level
    • Cost Estimation Level
    • Work Package Level
  • Cost Estimates
  • Schedule and Milestones
  • Responsibility Assignment Matrix
  • Required Staff
  • Risk Analysis/ Risk Management Plan
  • Contingency Plan
  • Communications Plan
  • Assumptions Document
  • Contraints Document